Shady Oaks POA
2025 Bylaws & Summary
The full bylaws are available for download above. The summary below provides a plain-language description of each section for easy reference.
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1. Who We Are
- The Shady Oaks POA is a nonprofit association that manages and maintains the common property in our subdivision to protect and enhance property values.
- Membership is automatic and mandatory for all 75 lot owners in Shady Oaks, Johnson, Arkansas.
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2. Membership and Voting
- Only one vote per property lot.
- You must be current on dues ("in good standing") to vote.
- If you can't attend a meeting, you may assign your vote to another member in good standing via a proxy form.
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3. Meetings
- The Annual Membership Meeting happens each year between March 15 and April 15 — when we vote on board members and discuss community matters.
- Special meetings can be called by the board or by petition (40% of members).
- At least 15 members or valid proxies are required for official decisions (a quorum).
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4. Board of Directors
- There are three directors, each serving 3-year terms.
- One director is elected each year at the annual meeting.
- Directors choose from among themselves the roles of President, Vice President, and Secretary/Treasurer.
- Vacancies are filled by board appointment.
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5. What the Board Does
- President: Runs meetings and manages vendor relationships.
- Vice President: Handles complaints and helps resolve disputes.
- Secretary/Treasurer: Manages meeting records, communications, dues, and finances.
- Shared responsibilities include pool, playground, grounds, newsletters, and member communications.
- All three directors have equal voting rights on decisions.
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6. Dues and Finances
- Dues are mandatory and set each year by December 15.
- Dues are due by the Annual Membership Meeting; late payments incur $10/month in penalties.
- Directors receive a dues credit for each month served.
- An independent financial review is conducted annually by 3 non-board members.
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7. Insurance
- The board ensures a minimum $1 million liability policy covers POA activities and amenities.
- Directors are protected from liability unless their actions are fraudulent or intentional misconduct.
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8. Making Changes
- Changes to these by-laws require a majority vote at a scheduled membership meeting.